Why We Use Xero Instead of QuickBooks

Why do we prefer Xero to QuickBooks (we do use both)? We feel Xero is a more robust cloud-based software, and the better accounting system for our clients: small businesses and entrepreneurs:

  • xero logoThe customizable dashboard is well organized, easy-to-read and simple to navigate.
  • You can display current bank balances, your Account Watchlist (which highlights where you’re spending the most) and what bills need paying soon.
  • Everything to do with running your business is found in the Business module, including options for invoicing, preparing quotes and making payments.

Xero proudly calls itself “The Beautiful Accounting Software.” That description best applies to their reports, which are attractive, highly-readable, and just a few clicks away.

We find Xero to be more user-friendly. With a minimalist user experience, Xero is intuitive. If you’re trying to decide, “QuickBooks or Xero?,” we recommend Xero, hands-down.

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BookWerksTM often receives inquiries from business owners who were using QuickBooks Desktop and wanted a cloud-based system. After switching to QuickBooks Online, they were even less satisfied. They ask for our help. We always recommend Xero. After trying it, these callers usually report liking it better than either version of QuickBooks.

How to Decide Which is Right for You: QuickBooks or Xero

Xero is optimized for small- to mid-sized businesses and scales nicely in terms of both functional depth and user experience. If you start with Xero when you hang out your shingle, it will grow with you.

The system has great core functionality for managing invoices and payments, along with add-ons for time tracking, project administration and the logging of expenses. Xero offers inventory management to help retailers to track their stock, add items to quotes and invoices, and report on trending product lines.

When pulling reports based on a date range, Xero offers more customization in places than QuickBooks Online.

Xero integrates with more than 700 third-party applications in categories including:

  1. payroll,
  2. point of sale,
  3. practice management,
  4. time tracking,
  5. CRM and
  6. e-commerce.

Xero is loaded with features for:

  • invoicing
  • expense management
  • inventory management
  • project management
  • multicurrency income and expenses

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